Private AI for Canadian nonprofits
AI your team can use without putting a family at risk.
A private AI assistant built on your own information, and hands on AI training for your staff. Your team gets the speed of ChatGPT without sending client information to a public AI company.
Built for organizations that hold sensitive information: newcomer and settlement services, community health, family and youth programs.
The risk you probably already have
Are your staff pasting client information into ChatGPT?
They use it because it saves time. The problem is what goes in: a client's name, their immigration status, a diagnosis, a child's school situation, a case note to "clean up".
- On personal ChatGPT accounts, conversations can be used to train OpenAI's models unless the user has switched that setting off.
- On personal Gemini accounts, some chats are read by human reviewers and can be kept for up to three years.
- It is processed outside your organization, usually in the United States, by a company you have no agreement with. Once it is sent, you cannot take it back.
- In May 2026, Canada's privacy commissioners found that OpenAI's early training of ChatGPT did not follow Canadian privacy laws.
Your organization stays responsible for that information, even when a staff member pasted it in with good intentions.
The answer
A private AI assistant, built on your own information.
Your team asks questions in plain English, and the assistant answers from your own records. It is not ChatGPT, and nothing goes to OpenAI, Google or any other public AI service.
How it is built
- STEP 1
Read only link
It connects to the information you choose, such as spreadsheets and records. It can look, but it cannot change or delete anything.
- STEP 2
Calculation engine
Every number is worked out in code from your records, so the AI never makes up a figure.
- STEP 3
Private AI model
Our own copy of an open source AI model writes the answer. It never learns from or trains on your information.
- STEP 4
Your team
Only approved staff can use it. Every question is logged, and everything is deleted when you stop.
| ChatGPT on a personal account | Your private assistant | |
|---|---|---|
| Trains on what you type | Can, unless switched off | Never |
| Knows your organization | No | Yes, answers from your own information |
| Numbers | Can be made up | Calculated from your records |
| Who controls it | The AI company | You: who uses it, what it reads, when it is deleted |
| Agreement with you | None | Confidentiality and data processing agreement |
Three stages
Start with Stage 1 and move up when you are ready.
Answers your team's questions from your own information.
Also writes meeting notes, follow up emails and tasks, and saves them for your approval.
Also digs into your data and sends you regular briefs.
Every stage includes hosting, monitoring, fixes and small updates.
AI training for your staff
Teach your team to use AI safely, from zero.
Built for beginners. Nobody needs any experience with AI. By the end, your staff can use AI in their daily work and take repetitive paperwork off their plate, without putting anyone's information at risk.
- 01Getting started with AIWhat it is, your first conversation, where it goes wrong
- 02Privacy and safe useThe green, yellow and red rule for what can go in
- 03Open source and closed source AIWho controls your data, and running AI privately
- 04Giving AI clear instructionsA simple template and a shared team library
- 05Writing with AIEmails, letters and plain language handouts
- 06Reading, summarizing and meeting notesDeadlines, action items, and recording rules
- 07Translation and languagesAI drafts, people who speak the language check
- 08Automating your paperworkWith Microsoft or Google tools you already have
- 09Building automations with n8nA visual, open source automation tool
- 10Your AI use policyWritten together, ready for leadership to review
Your team keeps prompt templates and a team prompt library, email and letter templates, a meeting notes template, ready to use automation templates and n8n workflows, an AI use policy template with your first draft, a one page safe use card, and one working automation. Every example in the training is made up, so nobody shares real client information.
Bring it to your team
Email us and we will send the full outline.
Optional automation office hours afterwards: staff bring a real task and we build it together.
Straight answers on privacy
Where it runs, and what we commit to.
Today the assistant's model runs under my account on rented servers from Modal, a US cloud company. That is why every project starts with information that does not identify clients, such as program numbers, schedules and policies. Moving it to Canadian servers comes before any client records are connected.
- No training on your dataYour information is never used to train any AI model.
- Read onlyThe assistant can look at your systems but cannot change or delete anything in them.
- In writingA confidentiality agreement and a data processing agreement, with every company that processes your information named.
- Your funders' rules come firstWe check your funding agreements before any client information is connected.
- People stay in chargeNothing is sent or saved without a person's approval.
- Deleted when you leaveYour information is deleted when we stop working together, confirmed in writing.
Who builds it
The team.
We've been building safe AI automations since 2023. Based in Ajax, Ontario, we build private AI assistants, automated reports and workflow automations for organizations, and we teach teams to use AI safely. Our clients include organizations in franchising, youth sports, health and wellness, and real estate.
Leads every project from start to finish. He plans and builds your assistant and automations, runs the training, and is your main contact.
Assists with development.
When you work with us, you talk directly to Zehaan, the person who builds your system.
Let's talk about your team.
Tell me a little about your organization and what takes your staff the most time. I'll reply with how the assistant or the training could fit, and what it would cost.
enquiries@zehaanai.com
Email me
Prefer to start with training, the assistant, or both? Either is fine. Just say which in your email.